Welcome to Melbourne Dental School
Whether you are a new or returning student to Melbourne Dental School, you can access information regarding all stages of the student life cycle here. This includes Orientation, Enrolments and Assessments timelines as well as the relevant areas to contact if you have any queries throughout the year.
The University of Melbourne provides extensive resources and support services for students to utilise to enhance their study experience and a wide range of information is available online. Please see relevant sections below for further information and contacts according to individual needs.
- Academic Calendar & Timetable
Melbourne Dental School Principal Dates and Calendar for Study Periods & Assessments
Academic Calendar & Timetable
Melbourne Dental School has an alternative calendar to the University of Melbourne's Key Dates. All students will need to pay close attention to the timelines of their course requirements, as year levels may also vary, as well as examination times, academic breaks and orientations.Melbourne Dental School Academic Calendar 2019Melbourne Dental School Academic Calendar 2020University of Melbourne Key Dates
Timetables for Melbourne Dental School Students are facilitated directly by the School and communicated to Students via Email and LMS (DCD & Grad Dip Students will have their timetable communicated to them by their Convenors). Due to the nature of courses requiring both class, lecture and clinical attendance, timetables may change due to extenuating circumstances and all Students are expected to regularly check their email for updates.
- Melbourne Dental School Student Communications
Information for Students regarding UoM Contacts for Course & Administrative Enquiries
Melbourne Dental School Student Communications
As a Melbourne Dental School Student, it is your responsibility to be proactive with updating your contact information and keeping the School informed of any changes regarding your enrolment, clinical placement or circumstances pertaining to course work and assessments. You will need to be familiar with the various areas around the University that you may need to communicate with, regarding important matters relating to the Student Life Cycle.
Please note the following contacts as to the best source of information depending on what your immediate needs may be.
- UoM Stop 1
Enrolments, Student Advice, Fees and Information
For information or advice pertaining to general University of Melbourne Student Administration matters such as enrolment issues, fee information or advice, or other services including Student Equity Disability & Support can be directed to Stop 1. Stop 1 also facilitate services such as enrolment planning or confirmation, skills and development workshops, as well as general administration such as Student Card replacements, transcripts and graduation.
To contact Stop 1 you can visit, call or enquire online.
757 Swanston Street
Ground floor of Building 199, corner of Swanston and Grattan Streets
13 MELB (13 6352)
9am - 5pm: Monday to Friday
Outside Australia: +61 3 9035 5511
- Faculty of MDHS Health Hub
Graduate Prospective Student Enquiries, Clinical Placement Compliance
The Faculty of Medicine, Dentistry and Health Sciences Health Hub facilitates Prospective Student enquiries for the School's postgraduate courses, Student Enrichment programs through its Faculty and School affiliated groups and Student Societies as well as overseeing the Clinical Placement Compliance Policy.
The Melbourne Dental Student Society (MDSS) is one of the groups that the Health Hub supports in its enrichment activities and it is advisable to contact them directly with initiatives or ideas to further Student enhancement or development opportunities.
The Health Hub oversees the Clinical Placement Compliance Policy on behalf of the entire Faculty, ensuring that all students who are required to undertake any kind of clinical placement as part of their curriculum is meeting the minimum requirements for their placment. This includes:
- a recent National Police record Check.
- a valid Working with Children Check for the relevant state/territory, and
- be immunised against particular infectious diseases.
Melbourne Dental School Students undertaking the Bachelor of Oral Health, Doctor of Dental Surgery, Doctor of Clinical Dentistry and Graduate Diploma in Clinical Dentistry (Implants) will all need to submit their relevant documentation to the Health Hub via the appropriate channels.
To contact the Health Hub, you can visit, call or enquire online.
Level 1, Brownless Biomedical Library
The University of Melbourne (Parkville Campus)
Mon - Fri: 9am - 5pm
+61 3 8344 5890
- Melbourne Dental School Office
Building Access, Student On-Call & Absences, Timetabling
The Melbourne Dental School Office offers Student Consultation hours twice a day for all students undertaking On-Call in their final year of the Doctor of Dental Surgery and Bachelor of Oral Health, as well as general enquiries relating to specific Melbourne Dental School support such as Lockers, Access Card to the Royal Dental Hospital of Melbourne, Travel Reimbursements or Purchase Requisitions for study related materials.
All Timetable related enquiries and notifications such as clashes, or non-attendance due to extenuating circumstances may also be directed to the Melbourne Dental School Office.
The Melbourne Dental School Office does not facilitate prospective student enquiries, or any matters relating to the Royal Dental Hospital of Melbourne and Melbourne Dental Clinic patient management or business matters. Any student wishing to make any arrangements regarding use of labs or preclinical spaces will need to contact the relevant technical officer within the school.
For matters relating to financial reimbursements, purchase requisitions or building access, students are advised to direct their email enquiry to the Operations Team, however for matters pertaining to Timetabling, Special Assessment arrangements or curriculum matters students will need to direct their email enquiry to the Academic Programs Team.
Student Consultation Hours
Mon - Fri: 8.30am to 10am & 2pm to 3pm
Melbourne Dental School
Level 4, 720 Swanston Street
Royal Dental Hospital of Melbourne
+61 3 9341 1500
+61 3 9341 1503 (Student Absence Hotline Only)
- UoM Stop 1
- Current Student Orientation Information
Certain Students commencing a new year will require further Orientation Sessions to introduce them to new areas of study they will undertake
Current Student Orientation Information
Each year Current Students may still require further Orientation in order to be introduced to new aspects of their degree including new systems or Hospital and Clinic activities. Further information regarding details of your orientation can be accessed below. All students undertaking any kind of Clinical Placement as part of their degree must satisfy the Faculty of Medicine, Dentistry & Health Sciences Clinical Placement Compliance Policy on an ongoing basis each year.
Please Note: The Orientation timetable may change as updates and availability of Staff or Presenters are confirmed. Students are encouraged to regularly check for updates, especially closer to the date.
- Melbourne Dental School Student Enrolments
Student Guidelines for enrolment as required prior to the Census Date for each study period
Melbourne Dental School Student Enrolments
As a University of Melbourne student, it is your responsibility to ensure that administrative requirements of your degree are completed, as directed by both the Enrolment Policy and Enrolment Procedure.
Administrative requirements include selecting your subjects each year within the enrolment period, and ensuring your enrolment is finalised prior to the census date of each semester. Students are also required to notify the University of changes to enrolment status or contact details. Students must always ensure that contact details are current and local as you may need to be contacted by the University using the information provided.
The University will almost always communicate via Student email accounts ie my.unimelb, so please ensure that you are checking your email regularly for new information or updates.
Melbourne Dental School will require a mobile telephone contact, especially with regard to clinical placements, on call and other immediate curriculum matters. It is advised that you ensure the most up to date mobile information is provided, and if you do not already have a phone or local mobile number, that this is organised prior to course commencement.
- What are the first steps involved in enrolling or re-enrolling?
- Refer to The University of Melbourne Handbook for information on the course outline of your degree; this will assist you in knowing any core/compulsory subjects you must enrol into.
- Visit The University of Melbourne’s New Enrolments page, for new students, or my.unimelb, for returning students, to commence your enrolment.
- Complete the enrolment declaration and accept the terms and conditions.
- Commence enrolling in subjects for each semester of the year.
- It is expected that Students enrol in all subjects within their course for the calendar year.
- Student not enrolled into a subject may not be allowed into classes, practicals, clinics, etc.
- How do I enrol in subjects?
- If you are a New Student, you may finalise your enrolment on the Student Services website for Domestic or International Students.
- If you are a current student, enrol in your chosen subjects in my.unimelb. Detailed instructions and assistance on how to enrol and can be found on the University’s Enrolment for Current Students website.
- If you find my.unimelb does not allow you to enrol in one of your subjects, please contact Stop 1.
- Ensure you finalise your enrolment before semester begins. Timetables are made available to Students via the Learning Management System (LMS).
- How many subjects can I enrol in?
- All Melbourne Dental School courses are fixed structures and you may only enrol into the subjects outlined as part of the course configuration.
- All of the coursework degrees (except for the Graduate Diploma of Clinical Dentistry (Implants)) are full time courses, and students are expected to manage their enrolments as such.
- Students must seek special permission in order to be enrolled in less than the full time load of any given study period.
- Students do not have the discretion in undertaking the Bachelor of Oral Health, Doctor of Dental Surgery, or Doctor of Clinical Dentistry part-time, without prior consent from a Course Coordinator, and will only be granted approval on the basis of extenuating circumstances.
- Can I discontinue my Course?
- Withdrawing from a course will cease your enrolment as a University of Melbourne student, which will also mean that you are no longer entitled to the various privileges or access to the University’s Services or Facilities. This may also affect entitlements you receive as a student, such as Concession cards, or Government payments.
- If you are serious about withdrawing from your course, you are encouraged to speak with your Course Coordinator and Student Advisor.
- Once your withdrawal is confirmed you cannot change your mind and recommence, unless you apply for readmission. You will be evaluated as a new student, and may not necessarily be granted any Advanced Standing/Exemption.
- Students have the option of discontinuing from their course at any stage during their studies, you must simply ensure to formally apply for a Course Withdrawal in my.unimelb. Detailed instructions and assistance on how to enrol and can be found on the University’s Withdrawing from a Course website.
- Students are advised to familiarise themselves with Census Dates and other key dates relevant to their subject enrolments within the University Handbook with regard to fee liability or academic penalties as an outcome of their withdrawal.
- Can I apply to take time away from my studies?
- Students who are accepted into Melbourne Dental School courses are not allowed to defer before commencing their studies.
- Students who are currently enrolled in a course but wish to take time off will need to apply for Leave of Absence of up to one year for extenuating personal, medical, compassionate reasons only.
- Due to the prescriptive nature of the Melbourne Dental School course structures, any time away should be discussed with a Course Coordinator and Student Advisor, in order to evaluate how time off may alter or affect your Study Plan and clinical practice skills.
- You can apply for Leave of Absence in my.unimelb. Detailed instructions and assistance on how to enrol and can be found on the University’s Applying for Leave of Absence website.
- Any Student who does not have an approved Leave of Absence and does not enrol into their subjects risks being cancelled from their course and will be required to reapply for admission.
- Can I get any Advanced Standing (Credit)?
- Melbourne Dental School currently does not offer any Advanced Standing or Credit Exemptions for other qualifications obtained from other universities, both domestic and international.
- Can I undertake paid work outside of my studies?
- If you are enrolled in a fixed full-time structured course within Melbourne Dental School it is strongly advised that you consider the implications of extra activities that you undertake during your studies.
- Students are encouraged to speak with their Course Coordinators in order to evaluate how paid employment can impact their studies.
- If a Student engages in paid employment they will not be eligible for any Special Consideration, Extensions or any considerations toward their studies as a result of any negative affects this may have on their studies.
- Students are required to always attend any and all curriculum mandated activities as part of their course requirements and are not exempt from attendance due to extracurricular activities.
- What are the first steps involved in enrolling or re-enrolling?
- Melbourne Dental School Student Assessments
Information for Students regarding Assessment requirements and responsibilities
Melbourne Dental School Student Assessments
Each subject within the Melbourne Dental School will have its assessment components outlined within the University of Melbourne Handbook or School issued Course Guides. It is the responsibility of the Student to ensure they attend required classes, submit all course work within a timely manner and be available for any examinations or other prescribed tests. Please refer to the Academic Integrity Guidelines for the University.
Any assessment that needs to be submitted in hardcopy to the Melbourne Dental School office will require an Assignment Cover Sheet to be attached. Any assignment submitted without a cover sheet will not be forwarded to the relevant academic staff member for assessment.
Bachelor of Oral Health and Doctor of Dental Surgery courses have a 75% attendance hurdle for Lectures and 100% attendance hurdle for all tutorials, seminars, pre-clinical, clinical, placement, on-call, emergency and other curriculum mandated requirements. Students must not fall below the required attendance rate for risk of failing their subjects. Any Student who does not attend a required class must provide appropriate supporting documentation to their Subject Coordinator for approval. Submission of documentation is not approval of the absence. It is the responsibility of the Student to demonstrate their compliance to attendance hurdles. Where the School is not satisfied with the reasons pertaining to an absence, supplementary assessments may be required at the discretion of the Subject Coordinator or Board of Examiners.
- Deferred Exams & Assignment Extensions
Deferred exams will only be approved on medical or other serious grounds, where a student is physically unable to present for examination at the scheduled time. Student must apply for Special Consideration via my.unimelb in order to be considered for a Deferred Exam. Assessment Extensions may be applied for directly to the Subject Coordinator, and only for up to ten working days. Where an extension is required beyond this period, Special Consideration should be sought.It is important that students do not make travel plans until the official release of results in case they are required to undertake supplementary assessment. Being interstate or overseas will not be considered a reasonable excuse for postponing supplementary assessment or missing remedial sessions.All applications are assessed on a case-by-case basis and must be substantiated by relevant supporting documentation.
- Alternate Exam Arrangements
Students with Student Equity and Disability Support office endorsed alternate exam arrangements (that have also been reviewed and approved by the School) will be contacted individually regarding their examination details. Any student not registered with the Student Equity and Disability Support office who feels they require special exam arrangements should make book an appointment with a Student Advisor to find out more about the process. Other Special/Alternate exam arrangements will only be approved in exceptional circumstances, in consultation with the Course Coordinator and/or Subject Coordinator.
There are several resources available to Melbourne Dental School Students throughout the University, such as the Learning Management System (LMS), Brownless Biomedical Library, and Graduate Research Resources. One of the most valuable resources available to Students includes the Academic Skills office, which offers Students assignment draft feedback, individual tutorials, effective presentation skills and language, as well as English for Academic Purposes for International Student, along with a calendar of specialised academic skills and writing workshops.Graduate Research Students can also access Pubget; a service that streamlines the journal paper-retrieval process.
- Special Consideration
Students who experience difficulties during their semester, due to extenuating circumstances, may wish to speak with their Subject Coordinator and Student Advisor regarding seeking Special Consideration for their assessments. Special Consideration is evaluated on case-by-case basis and only upon receipt of an application via my.unimelb, along with supporting documentation. For further information regarding Special Consideration, please view the University's Assessment and Results Policy (MPF1326) which outlines; eligibility, documentation required, and submission process. Except in extenuating circumstances, acute problems (problems involving no more than 3 consecutive days, or a total of 5 days, within the teaching period of a semester) are not considered sufficient grounds for Special Consideration to not undertake future assessments or exams. If you are physically capable of sitting an examination, you will be expected to do so even though your studies may have been interrupted.
- Course Unsatisfactory Progress Committee
Melbourne Dental School students who have failed a component of their enrolment will normally be required to attend a Course Unsatisfactory Progress Committee meeting. The Committee interview is an opportunity for Students to address reasons as to why they were unable to successfully complete their subjects. In considering a student's progress, the Committee will work with the student to identify specific difficulties which have contributed to unsatisfactory performance. The Committee will determine whether the student can be reasonably expected to successfully complete his or her course if permitted to continue.
- Students On Call & Clinical Absence
Information regarding on call responsibilities and unplanned absences from clinic
Students On Call & Clinical Absence
All DDS4, DDS3 and BOH3 students are required for on-call duties.
Depending upon the cohort, students may be called out to attend Community Dental Clinics, Melbourne Dental Clinic and Primary Care in the Dental Teaching Clinic. On-call duties are allocated and found via the timetable. When allocated to on-call, students are required to present to MDS School Office and be available for the entire day. The School Office informs the student verbally where they are required to present on the day.
Students allocated to on-call duties have the following responsibilities:
- Must sign in at the School Office, level 4 reception by 8.30am. Unprofessional behaviour notification forms will otherwise be issued.
- Must be contactable by phone to ensure phone reception is available during on-call hours.
- Students are offered a taxi voucher to take them to the outplacement clinic, however please be aware a voucher is not available to take a taxi from the clinic home.
- Students are encouraged to bring their clinical gown to on-call as some outplacement clinics require students to have their own gown.
- Students who have not been called out are expected to do self-study in BOH3/DDS4 study space on level 5.
- Students need to remain near the MDS if they are leaving for lunch as it is not uncommon to be required for an afternoon session.
- Students need to take calls from MDS until 2pm as it is likely to be called to attend an afternoon clinic.
Please note, the clinical scope of practice is dependent on the outplacement clinic and this may include assisting other clinicians on the day.
This is a compulsory requirement of the course.
Unplanned Student Absences from Clinical Placement
Clinical placement is a compulsory requirement and rostered for each student.
Given the nature of the placement and responsibility to the placement provider and patients, students must notify the School and the clinic of any absences.
For unplanned absences (e.g. sickness), students must call the cinic direct and the Scool's Student Absence Hotline via +61 3 9341 1503. If the phone is unattended, please leave a clear message with the following detail:
- Full name
- Student ID
- Year level
- Clinics unable to attend
- Phone number
The student must also complete the Hurdle Absence and Notification Document Submission (HANDS) form, which can be submitted online with the relevant supporting documentation. A medical certificate is requiredfor absences related to illnesses.
For planned absences which also impact upon clinical placement sessions, please discuss with your year level coordinator and submit a Pre-approved Short-Term Leave form.