Resources

What is required for a Symposium presentation?

General Requirements:

All accepted presenters must pre-register and pay the applicable fee by Sunday 11, September 2022 presenter pre-registration deadline. If you do not pre-register, you will NOT be allowed to present at the meeting and your abstract will be withdrawn from the scientific program.

Presenters have the following requirements:

Onsite at the Meeting

Please go directly to the registration desk when you first arrive at the Meeting to collect your name badge and other related materials.

If you have any queries regarding the program or your presentation, please visit the registration desk. The desk will operate during the following times:

Monday 26 September 7.30 am – 8.30 am

Tuesday 27 September 7.30 am – 8.30 am

Wednesday 28 September 7.30am - 8.30 am

Timings subject to change.

Please take your presentation to the session room between 7.30 and 8.30am of the day of your presentation. Conference support staff will be available to assist you to check and test your presentation.

During the live Presentation:

• All accepted and registered presenters must attend and present during their live session/presentation time.
• Please meet in your session room at least 20 minutes prior to the start of the session. This will allow time for the Chairs to meet you, explain the seating set up and arrangements for questions/discussion following the conclusion of your presentation.
• Presenters are required to be in attendance for the full duration of the live session time in order to participate in the discussion period. Any additional time at the conclusion of all scheduled presentations is designated for discussion and for additional question and answer for any of the presenters.
• Virtual presenters should be prepared to share their screen to display their full presentation materials.
• Symposia are 2 hours duration, including question/discussion time. Symposia speakers are advised to liaise with their symposium organiser/chair regarding the duration of individual talks

PowerPoint Presentations:

• Presenters may create as many PowerPoint slides as needed for their presentation that will fit in their presentation time.
• Slides should be in 16:9 format.
• Use a font size larger than 16 points.
• Internet access will not be available from the presentation computer. Please have all your videos embedded into your presentation. If you have any audio or visual files (video clips etc.) embedded into your presentation, please ensure that these are saved as individual files on your USB stick.
• Use fonts with consistently thick lines.
• Members of your audience may be colour blind. For graphs, avoid using red and green together. Blue/orange is a common colourblind-friendly palette. Blue/red or blue/brown can be used as a substitute.
• Use a high colour contrast for text and background of slides (such as dark text on a light background).
• Additional information regarding formatting of your presentation will be available in the online pre-upload site.
• Please note that the official Meeting language is English. All presentations must be made in English.

General Presentation Tips:

• Give an opening statement to acquaint the audience with the nature and purpose of the study.
• Briefly describe procedures and materials. Define all trade names first, then use generic names throughout. All compounds and drugs must be identified.
• Allocate most of the presentation time to the results of the study. State the results simply and clearly so that significant facts can be readily identified.
• Conclude the presentation with a brief summary of the essential results you believe were demonstrated by the experimental data.
• Please be sure to be present in the session room for the discussion period(s), if scheduled.

What is required for an Oral presentation?

General Requirements:

All accepted presenters must pre-register and pay the applicable fee by Sunday 11, September 2022 presenter pre-registration deadline. If you do not pre-register, you will NOT be allowed to present at the meeting and your abstract will be withdrawn from the scientific program.

Presenters have the following requirements:

Prior to the meeting:

All accepted and registered abstract presenters must upload their presentation slides by no later than Wednesday 21^, September using this link. Event staff will upload your presentation on the day of the conference for you. If you need to make changes to your presentation after the above deadline, please inform event staff during registration.

As the event is also held as a hybrid event, presenters are also required to upload a link to a cloud recording (eg. a recorded zoom presentation) by Wednesday 21st September, 19:00 (AEST). This recording link will be posted to a conference padlet, available to virtual registrants at the time of the conference, and all registrants for a period of one month after the conference. Please note that this DOES NOT replace the requirement to present live at the conference, either face to face or via a link on the day.

• You can use any preferred recording platform/software, but the recording must be to the cloud so that a link can be posted to the virtual conference, rather than a video file.
• Zoom instructions: open zoom, select ‘new meeting’, share the screen displaying your slides and select Record (sub selection: to the cloud). When you have finished your recording, press stop recording and close the meeting. A link and password to your recording will be emailed to you once ZOOM has processed your recording: this is what you will upload via the link.

Onsite at the Meeting

Please go directly to the registration desk when you first arrive at the Meeting to collect your name badge and other related materials.

If you have any queries regarding the program or your presentation, please visit the registration desk. The desk will operate during the following times:

Monday 26 September 7.30 am – 8.30 am

Tuesday 27 September 7.30 am – 8.30 am

Wednesday 28 September 7.30am - 8.30 am

Timings subject to change.

If you did not provide your presentation via the above link, please take your presentation to the session room between 7.30 and 8.30am of the day of your presentation. Conference support staff will be available to assist you to check and test your presentation.

During the live Presentation:

• All accepted and registered presenters must attend and present during their live session/presentation time.
• Please meet in your session room at least 20 minutes prior to the start of the session. This will allow time for the Chairs to meet you, explain the seating set up and arrangements for questions/discussion following the conclusion of your presentation.
• Presenters are required to be in attendance for the full duration of the live session time in order to participate in the discussion period. Any additional time at the conclusion of all scheduled presentations is designated for discussion and for additional question and answer for any of the presenters.
• Virtual presenters should be prepared to share their screen to display their full presentation materials.
• For oral presentations, you will be allocated 10 minutes of presentation time plus 5 minutes for Q&A. Please ensure you adhere to these timings to avoid any disruption to the program schedule.

PowerPoint Presentations:

• Presenters may create as many PowerPoint slides as needed for their presentation that will fit in their presentation time.
• Slides should be in 16:9 format.
• Use a font size larger than 16 points.
• Internet access will not be available from the presentation computer. Please have all your videos embedded into your presentation. If you have any audio or visual files (video clips etc.) embedded into your presentation, please ensure that these are saved as individual files on your USB stick.
• Use fonts with consistently thick lines.
• Members of your audience may be colour blind. For graphs, avoid using red and green together. Blue/orange is a common colourblind-friendly palette. Blue/red or blue/brown can be used as a substitute.
• Use a high colour contrast for text and background of slides (such as dark text on a light background).
• Additional information regarding formatting of your presentation will be available in the online pre-upload site.
• Please note that the official Meeting language is English. All presentations must be made in English.

General Presentation Tips:

• Give an opening statement to acquaint the audience with the nature and purpose of the study.
• Briefly describe procedures and materials. Define all trade names first, then use generic names throughout. All compounds and drugs must be identified.
• Allocate most of the presentation time to the results of the study. State the results simply and clearly so that significant facts can be readily identified.
• Conclude the presentation with a brief summary of the essential results you believe were demonstrated by the experimental data.
• Please be sure to be present in the session room for the discussion period(s), if scheduled.

What is required for a Rapid Oral presentation?

General Requirements:

All accepted presenters must pre-register and pay the applicable fee by Sunday 11, September 2022 presenter pre-registration deadline. If you do not pre-register, you will NOT be allowed to present at the meeting and your abstract will be withdrawn from the scientific program.

Presenters have the following requirements:

Prior to the meeting:

All accepted and registered abstract presenters must upload their presentation slides by no later than Wednesday 21^, September using this link. Event staff will upload your presentation on the day of the conference for you. If you need to make changes to your presentation after the above deadline, please inform event staff during registration.

As the event is also held as a hybrid event, presenters are also required to upload a link to a cloud recording (eg. a recorded zoom presentation) by Wednesday 21st September, 19:00 (AEST). This recording link will be posted to a conference padlet, available to virtual registrants at the time of the conference, and all registrants for a period of one month after the conference. Please note that this DOES NOT replace the requirement to present live at the conference, either face to face or via a link on the day.

• You can use any preferred recording platform/software, but the recording must be to the cloud so that a link can be posted to the virtual conference, rather than a video file.
• Zoom instructions: open zoom, select ‘new meeting’, share the screen displaying your slides and select Record (sub selection: to the cloud). When you have finished your recording, press stop recording and close the meeting. A link and password to your recording will be emailed to you once ZOOM has processed your recording: this is what you will upload via the link.

Onsite at the Meeting

Please go directly to the registration desk when you first arrive at the Meeting to collect your name badge and other related materials.

If you have any queries regarding the program or your presentation, please visit the registration desk. The desk will operate during the following times:

Monday 26 September 7.30 am – 8.30 am

Tuesday 27 September 7.30 am – 8.30 am

Wednesday 28 September 7.30am - 8.30 am

Timings subject to change.

If you did not provide your presentation via the above link, please take your presentation to the session room between 7.30 and 8.30am of the day of your presentation. Conference support staff will be available to assist you to check and test your presentation.

During the live Presentation:

• All accepted and registered presenters must attend and present during their live session/presentation time.
• Please meet in your session room at least 20 minutes prior to the start of the session. This will allow time for the Chairs to meet you, explain the seating set up and arrangements for questions/discussion following the conclusion of your presentation.
• Presenters are required to be in attendance for the full duration of the live session time in order to participate in the discussion period. Any additional time at the conclusion of all scheduled presentations is designated for discussion and for additional question and answer for any of the presenters.
• Virtual presenters should be prepared to share their screen to display their full presentation materials.
• For rapid oral presentations, you will be allocated 5 minutes of presentation. Please ensure you adhere to these timings to avoid any disruption to the program schedule.

PowerPoint Presentations:

• Presenters may create as many PowerPoint slides as needed for their presentation that will fit in their presentation time.
• Slides should be in 16:9 format.
• Use a font size larger than 16 points.
• Internet access will not be available from the presentation computer. Please have all your videos embedded into your presentation. If you have any audio or visual files (video clips etc.) embedded into your presentation, please ensure that these are saved as individual files on your USB stick.
• Use fonts with consistently thick lines.
• Members of your audience may be colour blind. For graphs, avoid using red and green together. Blue/orange is a common colourblind-friendly palette. Blue/red or blue/brown can be used as a substitute.
• Use a high colour contrast for text and background of slides (such as dark text on a light background).
• Additional information regarding formatting of your presentation will be available in the online pre-upload site.
• Please note that the official Meeting language is English. All presentations must be made in English.

General Presentation Tips:

• Give an opening statement to acquaint the audience with the nature and purpose of the study.
• Briefly describe procedures and materials. Define all trade names first, then use generic names throughout. All compounds and drugs must be identified.
• Allocate most of the presentation time to the results of the study. State the results simply and clearly so that significant facts can be readily identified.
• Conclude the presentation with a brief summary of the essential results you believe were demonstrated by the experimental data.
• Please be sure to be present in the session room for the discussion period(s), if scheduled.

What is required for a Poster?

General Requirements:

All accepted presenters must pre-register and pay the applicable fee by Sunday 11, September 2022 presenter pre-registration deadline. If you do not pre-register, you will NOT be allowed to present at the meeting and your abstract will be withdrawn from the scientific program.

Poster Entrants have the following requirements:

Prior to the meeting:

• This year we are offering participants a virtual experience as well as a face to face conference. So, please send a Pdf version of your poster by Friday 16^th September. Please note, the pdf version will be uploaded to a padlet for the virtual conference participants, and then for all participants after the conclusion of the conference.
• You can upload your Pdf poster here, with the poster title (shortened version is fine) and ‘poster Pdf’. This Pdf of your poster will be uploaded to the conference padlet.

Onsite at the Meeting:

• You will be required to bring your printed poster for presentation to be displayed at the conference. The size requirement is A0 Portrait (33.11 x 46.81inches or 841 x 1189mm). Please note, if you fail to bring your poster on the day, the organising committee will not be able to assist with printing.
• Posters are to be displayed for the full day (i.e. presenters are required to put their posters up by 9am and remove them after 5pm).
• All authors are asked to be near their poster during their allocated time slots. The Poster Sessions are an opportunity for delegates to approach the author of the poster and ask questions or discuss any element of the information displayed.

Please go directly to the registration desk when you first arrive at the Meeting to collect your name badge and other related materials.

If you have any queries regarding the program or your poster, please visit the registration desk. The desk will operate during the following times:

Monday 26 September 7.30 am – 8.30 am

Tuesday 27 September 7.30 am – 8.30 am

Wednesday 28 September 7.30 am - 8.30 am

Timings subject to change.

Colgate Poster Competition entrants will be judged on Monday 26 September from 1.30 - 3.30 pm. Entrants will be notified regarding the session in which their poster will be judged. Posters will be judged in two categories:

• Junior
• Senior

Colgate Competition entrants have 5 minutes to present their poster to the judges, followed by up to 5 minutes of Q&A.

Winners will be announced at the Colgate Welcome reception held at the Melbourne Museum from 5.45 – 7.45.

This year, all Colgate posters will be displaying at the conference following the competition. Colgate poster sessions will be held on the Tuesday over two time slots.

• Poster Session E Tuesday 27, 12.30-1.30pm
• Poster Session F Tuesday 27, 3.30 – 4.00pm

Entrants will be notified regarding the session in which their poster will be displayed.  All Colgate competition authors are asked to be near their poster during their allocated time slots. The Poster Sessions are an opportunity for delegates to approach the author of the poster and ask questions or discuss any element of the information displayed.

The size requirement is A0 Portrait (33.11 x 46.81inches or 841 x 1189mm).

Winner will be announced at the Colgate Welcome event on Monday evening.

Terms and conditions

By presenting at the conference, you agree to the following terms and conditions:

1. Presenters take full responsibility for the content of their abstract and presentation.
2. You understand your abstract and biographical information will be published in the conference proceedings. Your abstract must not have been published elsewhere at the time of presenting.
3. You will not use your presentation as means of selling your organisation’s products or services.
4. Where required, you will commence your presentation with a Conflict-of-Interest declaration.
5. You will undertake to provide required items to the Conference Organisers in a timely fashion.

Virtual Conference Requirement

1. This year we are offering participants a virtual experience as well as a face-to-face conference. So, please send a pdf version of your poster by Friday 16^th September. Please note, the pdf version will be uploaded to a padlet for the virtual conference participants, and then for all participants after the conclusion of the conference.
2. You can upload your Pdf poster here, with the poster title (shortened version is fine) and ‘poster pdf’. This pdf of your poster will be uploaded to the conference padlet.
3. You will be required to bring your printed poster for presentation to be displayed at the conference. The size requirement is A0 Portrait (33.11 x 46.81inches or 841 x 1189mm). Please note, if you fail to bring your poster on the day, the organising committee will not be able to assist with printing.

The University continues to follow Victorian public health orders for face masks. You must carry a face mask at all times and wear one as required under current COVIDSafe Settings.

The Victorian Department of Health strongly recommends wearing a mask indoors and whenever you cannot physically distance. The University encourages everyone to follow this advice to help reduce the transmission of airborne viruses.

In addition, the University’s expectation is that, through to the end of winter, students and staff will wear masks when in classroom settings, except where removing a mask is necessary for clear communication or when a particular activity requires the removal of a mask (all existing exemptions continue to apply).

The University has implemented enhanced infection control and cleaning measures across all facilities, including:

• More frequent cleaning and disinfection by professional cleaning staff
• Self-service infection control measures, such as 2500+ touch-free hand sanitiser dispensers and 3000+ alcohol wipe dispensers
• Additional deep cleaning, disinfection and site closures as needed in response to a confirmed case of COVID-19

• People are encouraged wherever possible to maintain a physical distance of 1.5m between themselves and others
• Indoor spaces have been reconfigured and plexiglass barriers installed in some service areas to facilitate physical distancing
• Signage and floor decals provide reminders for people to maintain physical distance of 1.5m where possible
• Wearing a face mask is strongly recommended whenever you cannot maintain a physical distance of 1.5m between yourself and others

The University has reviewed buildings for adequacy of ventilation capacity and introduced a variety of measures to reduce the risk of indoor transmission of COVID-19, including:

• Increasing ventilation by mechanical or natural means where necessary
• Where the system is unable to ensure to adequate air intake and exchange, other mitigations, such as portable air purifiers have been deployed
• Real-time monitoring of carbon dioxide (CO₂) levels as a proxy to evaluate airborne virus risk and adequate fresh air supply – monitors have been installed in teaching spaces and some other spaces to actively monitor air quality
• Encouraging greater use of outdoor spaces

Find out more about ventilation.