Forms

Welcome to Melbourne Dental School

As a Melbourne Dental School student, you are responsible for maintaining administrative requirements throughout your studies including the timely submission of forms, reimbursement applications and keeping the school informed of any absences as part of your course requirements.

The range of forms available below are specific to Melbourne Dental School students for administrative requirements throughout the student life cycle. Students are encouraged to utilise these online facilities for efficient and accessible processing of financial and administrative applications.

  • Applications

    For Course and clinical requirements and absence notifications

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    Applications

    The following forms are available for students to submit online in order to notify the School of any absences from course requirements in a timely manner. Graduate students must also complete key card and proxy form requests in order to access laboratories and other areas within the Royal Dental Hospital which are applicable to their research and course requirements.

    • Absence Notification

        Due to the attendance hurdle requirements for all subjects, it is important for students to notify the School of any and all absences. Please note that applying for any leave or supplying any absence documentation after an absence does not guarantee approval. The Hurdle Absence Notification and Document Submission (HANDS) form is for unplanned absences only from a curriculum activity scheduled on the day student is unable to attend.

        Students who are unable to attend classes due to extenuating circumstances can notify the School by submitting the HANDS form via link below.

        Absence Notification

    • Absence Application

        Students who wish to apply for a pre-approved absence for a future date (up to 10 days) may use the Pre-Approved Short Term Leave (PASTel form) below. All applications must be approved by the Year Coordinator. If there are any assessments held or due during the period requested, or if leave is longer than 10 days, a student will need to meet the requirements for Special Consideration.

        Absence Application

    • Special Consideration

        For students who experience extraordinary or unusual circumstances, or ongoing circumstances that may adversely affect academic performance can apply for Special Conisderation. Please see link below for further information and application links.

        Special Consideration

    • Leave of Absence

        The Leave of Absence form is only to be submitted for semester or year length absence applications. A student may be declined a Leave of Absence due to the structural nature of the course, or if the application reason is not demed to be extenuating circumstances. Please see below link for further information.

        Leave of Absence

    • Building Access

        The Melbourne Dental School operates from three locations, Royal Dental Hospital of Melbourne, Melbourne Oral Health Training and Education Centre (MOHTEC) and Bio21 Molecular Science and Biotechnology Institute. Students will be granted access via proxy cards to study areas and laboratories according to their course requirements on completion of enrolment.

        Graduate students are required to individually apply for building access to laboratories, study areas and other core facilities via submission of below form.

        Key & Prox Card Request Form Submit Key & Prox Card Request Form

  • Finance & Purchasing

    For student payments, travel reimbursements and purchase requsitions submissions

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    Finance & Purchasing

    The following forms are available for students to apply for financial reimbursements resulting from any travel or purchases made as part of their course requirements. In the case of purchase requisitions, forms require the relevant Account codes and Approval signatures.

    • Payments to Students

        For students who are submitting a request for reimbursement for university expenses incurred and paid by the student. When submitting a request for reimbursement or submission for a prize or award to be paid into personal bank account, students need to complete the following form

        Student Payment Form Submit Student Payment Form

    • Purchase Requisitions

        For students that require the purchase of materials for research projects or curriculum related activities need to submit a purchase requisition form to the Melbourne Dental School Office.The form requires the correct Account code from which the funds are being accessed and must also be approved by the students’ Supervisor.

        Purchase Requisition Form Submit Purchase Requisition Form

    • Locker Reimbursement

        For students who have completed their studies or are withdrawing from their course, please complete form via link below and submit online to receive a refund of your locker deposit which was paid at course commencement.

        Locker Reimbursement

    • Student Travel Reimbursement

        For students to apply for travel reimbursements if they have attended Rural Placements or are On Call to urban clinics. It does not apply to students attending Urban Placements.The travel allowance for own-vehicle use is only available to one student who is the driver or owner of the vehicle. Students who return to Melbourne for any interim period during the course of a rural placement do so at their own cost.

        Student Travel Reimbursement Form Submit Student Travel Reimbursement Form

  • General Forms

    For Students administrative requests including room bookings, assignment submissions and provision of First Aid details.

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    General Forms and Document Submission

    The following forms are available for students to action their general Administrative requirements as needed throughout their course. Students must complete a First Aid certificate within the first four weeks of Semester 1 and submit details via link below.

    • Room Bookings

        For students who wish to book the Common Room located within the Royal Dental Hospital of Melbourne on the ground floor. The Common Room can be utilised for student functions and activities with approval from the Melbourne Dental School Office. Final authorisation is given by RHDM Manager Facilities. Please see Terms and Conditions of Use as listed on form.

        Common Room Booking

    • Student Rural Placement

        For students who are applying for Rural Placement Rotations to Shepparton, Morwell or Moe. It does not apply to students attending Urban Placements.

        Rural Placement

    • Assignment Cover Sheet

        This form must be attached to submitted written work with all sections completed. An incomplete form may result in the delayed return of your assignment or of your mark for the assignment.

        Assignment Cover Sheet

    • First Aid

        In addition to the General Clinical Placement Requirements, all students must obtain and submit an appropriate First Aid Certificate within the first 4 weeks of Semester 1. Acceptable Australian First Aid courses must be HLTAID003 Provide First Aid or equivalent. Overseas First Aid training will be accepted if the course contains First Aid with CPR.

        First Aid